01554 779855

Landlord Services

  • We are a family business operating in and around the local area since 2006 and specialising in the letting of private residential properties.  Having in the past been both landlords and tenants, we are very familiar with many of the challenges that landlords face when coming to a decision about letting their properties.  We are also fully conversant with all new legislation and the provisions of the Housing Act 1996 and 2004.

    Whatever your reason may be for letting, our job is to alleviate you of any of the worries or concerns you may have about letting, and ensure that your property, whether it is your home or an investment, is looked after for you.

    Our aim is to provide a friendly and professional service to all our clients, and our size also gives us the added advantage of being able to provide a personal service with the flexibility to suit your individual needs. We have available to us the very best of professional support and advice, all combining to give you quality and peace of mind.  We are confident that we can find suitable tenants for your property as we regularly take calls & emails from tenants requiring quality accommodation in and around the local area and keep an up to date register of waiting tenants.

    The information that follows is only a very brief guide to our services.  If you require any further information, please do not hesitate to contact us, you are of course very welcome to visit our office at any time.

    In order to rent your home we will require the following:

    • A member of the letting team will need to attend the property to carry out a rental assessment & Health and safety check. They will also take written details and take photographs in order to market the property as available and then you will need to provide the following documents before we can take a holding deposit on it.
    • Energy Performance Certificate (please note this is required even before we can market as it is a legal requirement).
    • Signed & completed landlord agreement.
    • Photographic Identification.
    • Proof of permission to let from your mortage company or proof of ownership if there is no mortgage on the property.
    • Details of Landlord Registration (Needed For Managed & Tenant Find Package)
    • Details of Landlord Licence (Needed for Tenant Find Package Only)
    • Current up-to-date Gas Safety Certificate.
    • Proof of Landlord Insurance.

    During the Rental Assessment & Health & Safety check, examples of things we will check for are:

    • working smoke alarms
    • working carbon monoxide detecters
    • window keys and safety
    • damaged/fraying flooring


    Tenant finder’s fee / Set-up

    £250.00 + VAT
    = £300 inclusive of VAT

    Standard Monthly Management Fee 10% + VAT
    Tenancy Renewal Fee

    £50.00 + VAT
    = £60 inclusive of VAT

    Issuing Notice of Seeking Possessions

    £85 + VAT
    = £102 inclusive of VAT

    Re-Issue of statements

    £5.00 + VAT
    = £6 inclusive of VAT

    Maintenance work/ Sub-contractor additional charge

    (This will not be charged in addition to a Landlord Gas Safety Certificate / Legionella check / Smoke Alarm check / Carbon Monoxide alarm check as these are legal requirements)

    10% + VAT



    Tenant finder’s fee / Set-up 

    £350.00 + VAT
    = £420 inclusive of VAT

    Inventory Fee 

    £50.00 + VAT
    = £60 inclusive of VAT

    Periodic Inspection Fee

    £50.00 + VAT
    = £60 inclusive of VAT

    Tenancy Renewal Fee

    £50.00 + VAT
    = £60 inclusive of VAT

    Final Inspection Fee 

    £50.00 + VAT
    = £60 inclusive of VAT


    The landlord confirms that he/she is the sole or joint owner of the property and that he/she has the right to rent out the property under the terms of the mortgage or head lease.  Where necessary, the landlord authorises the agent to carry out the various duties of property management as detailed previously.  The landlord also agrees that the agent deposits the bond in the DPS on behalf of the landlord.


    The landlord agrees to indemnify the agent against any costs, expenses or liabilities incurred or imposed on the agent provided that they were incurred on behalf of the landlord in pursuit of the agent’s normal duties.  To assist the agent in carrying out his duties effectively, the landlord agrees to respond promptly with instructions where necessary to any correspondence or requests from the agent.


    The landlord warrants that the property is made available in good rentable condition and that the property beds, sofas and all furnishings all conform to the current fire safety regulations. The landlord agrees to make the agent aware of any ongoing maintenance problems. 

    Subject to a minimum expenditure limit of £250.00 on any single item or repair, and any other requirements or limits specified by the landlord, the agent will administer any miscellaneous maintenance work that needs to be carried out in an emergency or on reason of contractual necessity where reasonable endeavours have been made to contact the Landlord, the agent may exceed the limits specified.  The agent endeavours to select competent tradesmen at a reasonable price but is unable to personally guarantee the standard of workmanship or any liability arising therefore, although the landlord retains the right to peruse any claim against appointed tradesmen for substandard work.


    When letting property and collecting rents for landlord’s overseas, the agent is obliged by the Taxes Management Act (TMA) 1970 (or under similar powers of any future tax legislation) to deduct monies (currently equivalent to 22% of the gross rent) to cover any tax liability.  In this situation, the agent also requests that the landlord appoints and accountant or reserves the agent the right to employ a suitable qualified accountant in order to manage correspondence with the Inland Revenue.  A standard annual charge will be made for this work and administration expenses may be charged by the Agent for further work requested by the landlord, the landlord’s accountant or the Inland Revenue in collection with such tax liabilities.  In many cases, landlord’s tax liability is minimal when all allowable costs are deducted.


    Payment of council tax will normally be the responsibility of the tenants in the property.  However, the landlords should be aware that where a property is empty, let as holiday accommodation, or let as a house in multiple occupation (HMO) responsibility for payment of council tax then rests with the owner of the property.


    The agent will take meter readings whenever possible at each change of occupation in the Property and inform the service companies (electric, gas and water) of these readings and change of occupation.  In many cases, the service companies (e.g. BT) require that the new occupiers normally request and authorise the service and it is not possible for the agent to do this on the tenants or landlords behalf.  Regarding the mail, landlords should take care to inform all parties (e.g. bank, clubs, societies etc) of their new address. 


    Should it be necessary, the agent will prepare an inventory for the property. The standard inventory will include all removable items in the property (except those of negligible value) plus carpets, curtains, mirrors and other articles that, in the opinion of the Agent, need regular checking.  Landlords should not leave any articles of exceptional value in the property without prior arrangement with the Agent.  The standard inventory service does not include a full schedule of condition (condition, colour and decoration of ceilings, walls doors and fittings etc.); this can be prepared at the landlord’s request. Photographs are also provided when possible to support the written inventory.


    The standard Management service includes the preparation of a letting agreement in the Agent’s standard form(s) and provision of a copy of this agreement to a designated advisor or building society.  Should the landlord or his advisors or his mortgages require amendment of the contract or require the Agent to enter into further work or correspondence, a further fee for this work may be requested.  It is agreed that the agent may sign the tenancy agreement(s) on behalf of the landlord.


    Under the Management Service, the agent will normally carry out inspections quarterly starting at month three. It is not the intention to check every item of the inventory at this stage; the inspection is concerned with verifying the good order of the tenancy (i.e. house being used in a ‘tenant-like’ manner) and the general condition of the Property.

    This would normally include inspecting the main items (carpets, walls, cooker, main living areas and gardens.)  Where these were felt to be unsatisfactory, a more detailed inspection would generally be made. 


    Following the departure of tenants, a final inspection of the Property is carried out by the Agent.  Testing of all electrical appliances, heating system and plumbing is not feasible during this inspection; a qualified contractor should be appointed for this purpose should it be required by the landlord.  Any deficiencies or dilapidations would normally be submitted to the landlord together with any recommended deductions or replacement values.  It is agreed that the agent’s judgment will be final in this matter.  Should it be necessary, the case will be referred to arbitration with the Royal Institute of Chartered Surveyors, and any cost being shared by the Landlord and Tenant, or as directed by the arbitrators.


    A holding fee is generally taken from a tenant applying to rent a property.  The purpose of this fee is to verify the Tenant’s serious intent to proceed, and to protect the Agent against any administrative expenses (carrying out credit checks, taking out bank references, conducting viewings, re-advertising) that may be incurred should the tenant decide to withdraw the application.  The holding fee does not protect the Landlord against loss of rent due to the tenant deciding to withdraw, or references providing unsuitable although early acceptance of rent from the applicant would not be advisable until satisfactory references have been received. 

    Upon signing the tenancy agreement, the agent will take a dilapidations deposit from the tenant(s) in addition to any rents due.  The purpose of the dilapidations deposit is to protect the Landlord against loss of rent or damage to the property during the tenancy itself.  These deposits are held in a deposit scheme until the end of the tenancy.


    This agreement may be terminated by either party by way of three months’ written notice.  The minimum fee applies if, on termination the total fees due are less than the minimum fee.  A placement the equivalent to one month’s rent will be payable where the Landlord intends to continue letting to tenants introduced by the agent after the termination of this agreement.

    The landlord should provide the agent with any requirements for return and repossession of the property at the earliest opportunity.  Landlords should be aware that any tenancy agreement entered into on the landlord’s behalf is binding legal agreement for the term agreed.  Details of any tenancy agreement being entered into will be communicated onto the landlords as soon as possible.  Landlords should be aware that the legal minimum notice period to tenants under assured tenancies is generally two months (should the contract allow for early termination) and this needs to be given in the case of a fixer term tenancy which is due to expire.


    The letting of a property is now closely regulated with respect of consumer safety.  The law makes particular demands regarding the safety, servicing and inspection of the gas and electric appliances and installations within a property, and with respect to the type of any furniture and soft furnishings that are also provided.  The following regulations apply;

    • Furniture and Furnishings (Fire) (Safety) Regulations 1988
    • Gas Safety (installation and use) Regulations 1994
    • Electrical Equipment (Safety) Regulations 1994

    The Landlord confirms that he is aware of these obligations and that the agent has provided sufficient information (via explanatory leaflets available on request) to assist with compliance.  It is agreed that the landlord shall ensure that the property is made available for letting in a safe condition and in compliance with the above regulations.

    The agent shall ensure that the Landlords Gas Safety Certificate is carried out at the beginning of the tenancy and every year thereafter.  The landlord agrees to indemnify the agent against any expenses or penalties that may be suffered as a result of non-compliance of the property to fire and appliance safety standards.


    It is agreed that any instructions to the agent from the landlord regarding termination, proceedings, major repairs, payment details or other significant details regarding the letting be confirmed to the agent in writing.


    VAT is added to all out charges and at the current rate.


    The landlord shall be responsible for the property being adequately insured and that the insurance policy covers the situation where the property is let. We will need to have a copy of the insurance for our records.


    Any delays of payment or other defaults will be acted on by the agent in the first instance.  Where as the agent has been unsuccessful in these initial actions, or there are significant rent arrears or because of the tenancy agreement, the landlord will be advised accordingly.  A solicitor will then be appointed and instructed by the landlord (except where the agent is unable to contact the landlord, in which case the agent is authorised to instruct a solicitor on the Landlords behalf).  The landlord is responsible for payment of all legal fees and any related costs.


    For short lets (i.e. less than three months) the administration overhead (and thus the management charge) is proportionally higher.  There are also some aspects of the management service that are different or cannot be provided with short lets:

    • The agent will not always be able to interview tenants and take up references for short hold lets (including holiday lets) especially for visitors arriving from abroad.
    • In many short let (all holiday lets) dilapidation will not be held.
    • It may not be possible to make regular monthly payments and the agent shall aim to pass on any rents within 30 days of receipt.
    • Services (electricity, gas etc.) will often be left connected during a holiday let and included in the quoted rent. Council tax may also be payable by the Landlord on short lets, and in case of doubt, the landlord is advised to contact the local council tax collection office.


    All properties which are to be advertised To Let must have an Energy Performance Certificate available to show prospective tenants. We are able to arrange this for you.


    All private landlords who rent out accommodation to people in Wales will be required to be licensed. In order to do this they need to register with Rent Smart Wales. 

    In addition, those agents and managing landlords who undertake the day to day tasks at the rented property will need to obtain a license. Licensing will be achieved by undertaking appropriate training.

    Letting staff at Sharon David Estates Ltd are fully licensed

  • Garage Drive Conservatory Utility Outbuildings
    Fridge Fridge Freezer Washing Machine Tumble Dryer Washer / Dryer Dishwasher Cooker Microwave Other
    Pets Smokers DSS Housing Benefit
    Inventory Inspection Final Inspection

    Due to new Data Protection legislation changes on 25th May 2018 we now require consent for contact, to retain personal information and share this with third parties at Sharon David Estates Ltd.

    If you do not give your consent below we will be unable to hold a complete contract.


    I confirm that to the best of my knowledge and believe the above details are true and correct at time of completion.

    I hereby give my consent & authorisation for Sharon David Estates Ltd as Acting/Managing Agents to retain my relevant personal details for contact as the property owner.

    I accept the above and the Terms and Conditions.


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Property Osbudsman
Rent Smart Wales

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    • Contact Us

      18 Murray Street, Llanelli,
      Carmarthenshire, Wales, SA15 1DZ

      Mon 10am–6pm
      Tue-Thu 9:30am–6pm
      Fri 9:30am–6pm
      Sat 9:30am–2pm
      Sun 10am–2pm
      (Office closed - Viewing Only)

      Tel: 01554 779855
      Fax: 01554 758327
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